William H. Galvin

Middle School Project

Project Schedule

Massachusetts Schools Building Authority (MSBA) Process

Module 1: Eligibility Period

Once the MSBA Board of Directors votes to invite a District into the Eligibility Period, a 270-day period is initiated for the District to complete certain preliminary requirements that include: 1) a certification of the District’s understanding of the grant program rules by executing an Initial Compliance Certification; 2) forming a School Building Committee and submitting the membership to the MSBA for acceptance; 3) a summary of the District’s existing maintenance practices; 4) certification of a design enrollment for the proposed project agreed upon with the MSBA (may not be applicable for Repair Assessments depending on the proposed scope of work); 5) confirmation of community authorization and funding to proceed (see MSBA Vote Requirements); and, 6) execution of the MSBA’s standard Feasibility Study Agreement, which establishes a process for the District to be reimbursed for eligible expenses.

Module 2: Forming the Project Team

Once all of the Pre-Requisites have been completed to the satisfaction of the MSBA, the District procures the team of professionals utilizing MSBA specific procurement processes and standard Request for Services (“RFS”) templates and Contracts to work with the District as the proposed project advances through the MSBA’s grant process.

Module 3: Feasibility Study

Upon successful conclusion of procurement of Owner’s Project Management and Designer services in accordance with the procedures outlined under Module 2 – Forming the Project Team, the District and its team collaborate with the MSBA to document their educational program, generate an initial space summary, document existing conditions, establish design parameters, develop and evaluate alternatives, and recommend the most cost effective and educationally appropriate preferred solution to the MSBA Board of Directors for their consideration. During this phase, the Owner’s Project Manager will submit, on behalf of the District and its Designer, a Preliminary Design Program and a Preferred Schematic Report. Approval by the MSBA Board of Directors is required for all projects to proceed into schematic design. Please refer to Module 4 – Schematic Design for additional information.

Module 4: Schematic Design

The District and its team develop a final design program and robust schematic design of sufficient detail to establish the scope, budget and schedule for the Proposed Project.

Module 5: Funding the Project

Based upon the completed Feasibility Study, the District and MSBA staff establish and document the project scope, budget, schedule, and MSBA financial participation to forward to the MSBA Board of Directors for their approval. Approval by the MSBA Board of Directors establishes the MSBA’s participation in the proposed project. Once the District secures community authorization and financial support, the MSBA and the District enter into a Project Funding Agreement, which defines the scope, budget and schedule for the Proposed Project.

Module 6: Detailed Design

The District and its team advance the design, generate construction documentation, procure bids and award a construction contract in accordance with the agreed upon project scope, budget and schedule as documented in the Project Funding Agreement, and the requirements contained in the MSBA’s standard contracts for Owner’s Project Management and Designer Services. The MSBA continues to monitor the project to ensure it remains on track and meets the expectation of both the District and the MSBA as defined in the Project Funding Agreement

Module 7: Construction

The MSBA continues to monitor progress of the project to confirm that it remains on track and meets the expectation of both the District and the MSBA as defined in the Project Funding Agreement.

Module 8: Completing the Project

The MSBA performs final audit to determine final total grant amounts and make final payment.

Milestone Activities

DECEMBER 2024 - JANUARY 2025

District Approval & Votes

AUGUST 2024

MSBA Board Approval of Proposed Project Scope & Budget Agreement

JANUARY - JUNE 2024

Schematic Design of Preferred Option

JUNE 2023 - AUGUST 2024

Feasibility Study

PDP Submission – October 2023

PSR Submission – January 2024

Schematic Design Submission – June 2024

MARCH - JUNE 2023

Forming the Project Team

OPM and Design Firm

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PROJECT UPDATES

Feasibility Study Under Way

The project team is now in the Feasibility Study. Educational visioning and programming has been established, as well as space planning, and the first submission to the MSBA known as the PDP (Preliminary Design Program) was submitted in October 2023. The team then worked on and submitted the PSR (Preferred Schematic Report) on February 5, 2024. In this recent phase the project options were narrowed down to the preferred option for a building and site layout, an estimated cost was established for that option, and this will serve as a guide to moving the project forward into schematic design and ultimately a final design.  Next step in the process will be a Board of Directors Meeting for the MSBA where they will hopefully vote to have the Galvin Middle School project move into schematic design. 

UPCOMING EVENTS

School Committee Meeting

April 11, 2024

School Building Committee Meeting

Date TBD

MOST RECENT EVENTS

School Committee Meeting

March 21, 2024

School Committee Meeting

February 15, 2024 

School Committee Meeting

February 1, 2024

School Committee Meeting

January 18, 2024

Joint School Committee/School Building Committee Meeting

Wednesday Dec 20, 2023 ⋅ 6pm – 7:30pm

Community Forum #4

November 29, 2023

Community Forum #3

November 13, 2023

Community Forum #2

October 25, 2023

Community Forum #1

September 27, 2023